University of Arizona
Document Scanning
Record Searches (Archaeologist)
Project Registration
Record Searches (Non-Archaeologist)

Policies, Terms and Conditions
Credit Cards

We accept Visa, MasterCard and Discover. There is no surcharge for using your credit card to make purchases and pay fees. Please be sure to provide your exact billing address (i.e. the address your credit card bank has on file for you). Incorrect information will cause a delay in processing your payment.

Money Orders, Cashier’s Checks, Company Checks, & Personal Checks

We do not accept money orders, cashier’s checks, personal checks, or company checks through this website. If you wish to pay via check, it must be submitted with the invoice provided to you by the Archaeological Records and AZSITE office.

Order Acceptance Policy

Your receipt of an electronic or other form of order confirmation does not signify our acceptance of your payment, nor does it constitute confirmation of payment of your fees. Your payment is considered final when the funds have been processed by the financial institution, the University of Arizona and properly distributed to the Archaeological Records Office and AZSITE.


If you have any questions about how to calculate your fees or how to correctly enter your fees into the shopping cart of this site, please contact us. If you overpay your fees by entering an incorrect quantity, a refund is possible but it is cumbersome for both you and us.

Service Policy

In most cases, payments are expected upon receipt of the services from or when projects are submitted to this office.

If you pay with a credit card on this website it normally takes about 5 business days to process your payment.

AZSITE fees must be received prior to access being granted to the AZSITE system. We will email you your access information (or, if you are renewing, your renewal confirmation) once your payment is processed.

Project Registrations are not considered complete or accepted until proper fees are received. Your documents will be held 'pending' until your payment is processed. At that time, if a complete set of project documents has been received by this office, your project will be considered complete and your confirmation PRF will be sent to you via email attachment. Note that neither receipt of payment nor delivery of documents by themselves constitutes the completion of a project. Both payment and documents must be received. If you are dropping off project documents, please contact us to ensure someone is here to receive those documents.

For Expedited Permits we will email you your permit documents once your payment is processed.


We keep your personal information private and secure. When you make a purchase from our site, you provide your name, email address, credit card information, address, phone number, and a password. We use this information to process your orders, to keep you updated on your orders and to personalize your shopping experience. Our secure servers protect your information using advanced encryption techniques and firewall technology. We use "cookies" to keep track of your current shopping session, to personalize your experience and so that you may retrieve your shopping cart later.

Please see the Privacy Statement on the ASM website for further details.

Links to and Privacy on Other Web Sites

This site may contain links to other sites on the Internet that are owned and operated by third parties. You acknowledge that we are not responsible for the operation of or for content located on or through any such site. Other sites accessible through our site have their own privacy policies and data collection practices. Please consult each site's privacy policy. We are not responsible for the actions of third parties.

Copyright and Trademark Notice

Unless otherwise specified, all materials appearing on this site, including the text, site design, logos, graphics, icons, and images, as well as the selection, assembly and arrangement thereof, are the sole property of the Arizona Board of Regents., Copyright © 2010, ALL RIGHTS RESERVED. You may use the content of this site only for the purpose of shopping on this site or placing an order on this site and for no other purpose. No materials from this site may be copied, reproduced, modified, republished, uploaded, posted, transmitted, or distributed in any form or by any means without our prior written permission. All rights not expressly granted herein are reserved. Any unauthorized use of the materials appearing on this site may violate copyright, trademark and other applicable laws and could result in criminal or civil penalties.

Other Conditions

These Conditions will supersede any terms and/or conditions you include with any purchase order. We reserve the right to make changes to this site and these Conditions at any time.